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MailRoom ToolKit Capture

Quick Address Entry and Instant Verification

Speed data entry in a variety of applications, such as call centers, CRM systems, accounting packages and more with MailRoom ToolKit Capture. Save time and increase accuracy — enter full addresses with the fewest possible keystrokes. Innovations like visual field mapping and automatic signature activation make using the software with multiple applications fast and easy. And our powerful search technology returns drill-down results, if an immediate match is not found.

  • Save time — enter full addresses in fewer keystrokes
  • Improve the overall quality of your database
  • Improve customer service and satisfaction
  • Save money — reduce returned or misdirected mail and packages

MailRoom ToolKit Capture Features

Quick address entry
Enter addresses with fewer keystrokes, such as a street address and ZIP Code™, or even just a partial street name — MailRoom ToolKit Capture requests more information if needed to narrow the results.

Simply powerful search
Our single search field supports two methods for selecting an address:

  • Traditional drill-down — enter a ZIP Code, then street and so on, to narrow the options
  • Our innovative compound search — enter address elements separated by commas (e.g., street, city); results are generated as each element is typed

Visual and manual field mapping
Let Capture identify your application’s address fields automatically; then map the correct address element to each. Or manually specify the keystrokes needed to enter address data into a form or freeform address block.

Application signatures
Capture stores field maps into signatures that are unique to each application. As you switch between applications, Capture automatically activates the appropriate signature.

Address verification
Confirm that addresses exist in the USPS® address dataset to reduce returned mail and deter fraud. An optional dataset is available for addresses in the United Kingdom.

Address correction
Meet USPS standards for spellings, abbreviations and necessary address elements. Includes DPV®, SuiteLink™ and LACSLink® processing.

MailRoom ToolKit Capture Drill Down Drill-down or enter address elements separated by commas, relevant results display instantly MailRoom ToolKit Capture Visual Mapping Mode In visual mapping mode, select address element options from a dropdown list

Easy to Implement, Even Easier to Use

Implementing MailRoom ToolKit Capture takes just a few minutes — no coding required. Simply install the software, open your address collection application and invoke Capture. Capture automatically identifies possible address fields and provides a drop-down list of options for each.

After each address field is mapped, using the software is remarkably easy. Anyone with basic data entry skills will be proficient in minutes. Simply launch the Capture window to select the address; then hit “Enter” to auto-populate your address collection form. Moving between applications is easy. Capture identifies the active application and uses the appropriate template to populate the data.

Maintenance and Integrated Mail Sorting

MailRoom ToolKit Capture ensures that each address entered into your database is correct — when entered. To maintain address quality over time, use a batch address management solution like MailRoom ToolKit Office or Architect to correct and update the addresses of people and businesses already in your database, or as part of an automated process.

MailRoom ToolKit Architect  

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Uses for Capture

Customer Relationship Management
Works with major CRM systems including Saleforce.com, Act!, Microsoft Dynamics, SalesLogix
and more

Call Centers
Save data entry time and reduce customer aggravation caused by repeating and re-spelling unusual organization and street names

Telesales
Reduce unnecessary delays during the crucial order entry stage

Delivery Companies
Verify addresses when scheduling pickups and deliveries

Retail Stores
Capture and verify addresses at point-of-sale to fuel customer loyalty campaigns

Insurance Agents
Instantly verify addresses during the application process to provide more accurate rate quotes

Appointment Scheduling
Group appointments by location to save time and improve customer service